Polls

Polls put a question with fixed answer options — or a short typed answer — directly on the agenda, where members answer with a tap. Every plan that includes polls gets one question with answers the admins can see by name. Business adds four extras to the same poll: several questions, anonymous answers, live presentation and export.

Where to find it

1. Open a team or group.
2. Go to the Admin tab.
3. Select Polls.
4. Tap the + and choose New poll for the full form, or New Quick Quiz for the short one — see Quick Quiz below.

This area is only available when the team’s effective plan allows polls. Teams that prefer not to use the feature can switch it off under Settings → Features.

Create a poll

A poll has a title, an optional description, one question, and an expiry date and time. A few settings shape how it behaves:

• Answer type picks how the question is answered: radio buttons (one answer), checkboxes (several answers), chips in a one-answer or several-answers flavour, a dropdown (one answer), or a slider. A dropdown holds the same options as radio buttons but keeps them behind a single row, which is the tidier choice once a question has more than a handful of them. Option questions take two to twenty answer options; a slider question has no options — it takes a minimum and a maximum value instead (whole numbers, up to 100 steps apart), and members answer by picking a number in between. Two more types take no options either: free text, where members type a short answer of up to 100 characters, and free text (competition), the same answer with a winner — see Free-text questions and competitions below.
• Picture puts a photo above the question, wherever the question is shown — and it sits above the question in the form too, so what you build reads the way it will be read. Add picture offers the camera or the gallery, then a crop window in exactly the shape the picture is shown in, so what you frame is what the team sees. Like the result display, the picture can be changed at any time, votes or no votes.
• Result display picks how that question’s result is drawn — a bar chart, a donut chart or a pie chart. It is set per question, so a ranked “which option won” question can keep its bars while a share-of-whole one gets a pie, and the choice carries through the agenda panel, the admin breakdown and the exported PDF alike. Bar charts show each option’s share of the members who answered; on a donut or pie the slices are shares of all the answers given, so they add up to the whole circle even when several answers are allowed. The choice applies to option questions only: a slider question’s result is always the average over a histogram of the values chosen, and a free-text question offers its own three layouts instead, described below.
• Results visible before answering lets members peek at the standing result without having answered first. Leave it off to keep answers uninfluenced — members then see the result only once they have answered, or when the poll closes.

An optional push notification tells the team the poll is up.

Free-text questions and competitions

A free text question has no answer options: members type a short answer of up to 100 characters, and change it like any other answer until the poll closes. Its result display picks one of three layouts, set per question like a chart:

• Grouped answers with count — every distinct answer once, with how many gave it. Answers that differ only in capitals or spaces count as one.
• Grouped answers with count and bar chart — the same list, with a bar per answer showing its share of everyone who answered.
• Answers by time — every answer in the order it came in, with the time and, unless the poll is anonymous, who wrote it. Members who have hidden themselves from the team are listed without a name.

Members see the result under the same rule as counts: after answering, when the poll allows results before answering, or once the poll has closed. The exported PDF always prints the grouped list.

A free text (competition) question is the same answer with a winner. It is the only question of its poll, so the form offers it for the first question alone and, once chosen, says that no more questions can be added. Its result is always the list by time — who answered first is the point. Members who have answered see that list too, and an answer somebody changed afterwards takes the time of the change and is marked as changed, so a late copy stands out and sits at the bottom. In the admin view every answer carries a trophy: Mark as correct picks the winning answer and closes the poll on the spot if it is still open — the confirmation names the answer it is about to end on, so a mis-tap on the row above is caught before it counts. From then on the correct answer leads the result, with who gave it and when, and everything else the team answered folds into an All answers section below it. Marked the wrong one? Open the poll again from the Admin tab and move the trophy — the mark can be changed even after the poll has closed.

Link a poll to an event

A poll can be about one occurrence of an event rather than about the team as a whole. Then only the people going to that occurrence see it, answer it and get the notification, and the poll carries the event’s name wherever it appears — tapping that opens the event.

There are two ways to make one:

• From the event itself. Open the occurrence, then New poll in the menu at the top right. The event is already chosen, so the form asks only who may answer.
• From the poll form. Link to event at the top offers the team’s upcoming events, and No event puts the poll back to the whole team.

Who can answer sits at the top of every poll, and offers a different pair depending on whether the poll is about an event:

• A poll about the team asks everyone in the team, or only its active members — those who said they were coming to something in the last 90 days, the same rule the prize draw uses.
• A poll about an event asks everyone who joined, or only the confirmed attendees — those a door scan or an admin ticked off. Confirmed attendees needs Attendance Confirmation; without it nobody is ever confirmed, so the poll would reach no one.

The audience is live: a member who joins later can answer, and one who declines stops seeing the poll. Changing it while answers are already in can therefore take the poll away from somebody who answered, and the form says so.

Linking also moves an untouched expiry to the event’s start time, so the poll closes as the evening begins. Change it afterwards if you want answers later.

If the event is deleted, the poll and its answers survive. It becomes an ordinary team poll for the people who could answer it at that moment — nobody new is let in — and it says which event it used to belong to.

If the event is rescheduled — when the series of a recurring event is changed — a poll linked to one of its dates follows the rebuilt date on the same day and takes its new start time. A date that no longer exists in the series leaves the poll where it was, no longer linked to any event.

Saved answer option lists

If the same answers keep coming up — Yes / No / Maybe, a squad list, a one-to-five scale — save them once and reuse them. The list icon at the top of the Polls screen opens the team’s saved lists.

A list has a name and between two and twenty answer options. Open one to see what it holds, and use its 3-dot menu to Edit or Delete it. Delete is refused while a question template uses the list — the app names the templates, and you unlink or delete those first. Lists belong to the team, so every admin can use and maintain them, and a team keeps at most fifty of them.

Using a list in a poll

While writing a question, Use a list appears next to Add option as soon as the team has saved at least one. It opens a two-step picker:

1. Search for and choose a list, and decide whether to clear the options before adding. Leave that off — the default — to add to what is already there, or turn it on to replace it.
2. Tick the options you want. Everything is ticked to start with, so a list you want in full is two taps away.

Options already in the question are shown but cannot be picked again, and a question still holds at most twenty options — if the list would not fit whole, the picker only lets you tick as many as there is room for.

The options are copied into the question. Editing or deleting a list afterwards never changes a poll that already uses it.

Putting options in order

The sort button next to Add option arranges a question’s answer options A→Z or Z→A, in the alphabet of the language you are reading the app in. The same button sits on the answer option list screen. Empty rows always stay at the bottom, so a row you have just added does not jump to the top. Sorting is a one-off action rather than a setting: rearrange whenever you like, and edit the rows freely afterwards.

Question templates

Where a list saves the answers, a template saves the whole question: the text, how it is answered, and its answer options. The quiz icon at the top of the Polls screen, beside the list icon, opens the team’s question templates.

A template has a name of its own — what you see in the picker — and the question itself, written in the same card you use in a poll: the text, the answer type, a picture if you like, and the result display. A free-text or competition template works too; a competition template can only be used as the one question of a poll. Give an option question its answer options directly, or link an answer option list instead: a linked template takes the list’s current options every time you use it, so keeping the list up to date keeps the template up to date too. A list that a template uses cannot be deleted: the app tells you which templates use it, and you unlink or delete those first. A team keeps at most fifty templates.

Using a template in a poll

While writing a poll, the quiz icon right of a question opens the templates and puts the one you choose into that question. If you had already typed something there, the app asks before replacing it. Below the questions, Add question from template adds the template as a new question instead — it needs the Business plan like Add question does, because it makes the poll a multi-question one.

Like a list, a template is copied into the poll. Editing or deleting a template afterwards never changes a poll that already uses it.

Copy a poll

Where a template saves one question, copying saves the whole poll. Copy poll leads the 3-dot menu on every row of the Polls screen — closed polls included, since a poll you have already run is the likeliest one to run again.

It opens the poll form filled in: the same title, description, questions, answer options and settings. Nothing is created until you press Save, so change whatever you like first — and the copy is a poll in its own right, with its own expiry and its own choice of draft, publish or schedule. The poll you copied is untouched.

What happens to the event link depends on the evening:

• Still to come? The copy keeps it, and is about the same event.
• Been and gone, cancelled, or the event deleted? The app asks which event the copy is about before opening the form, offering the team’s upcoming events and No event. Backing out of that question cancels the copy.

Either way the form keeps its Link to event row, so you can still change or clear the event before saving.

Save options

Save options at the foot of the poll form decides when the team gets to see it:

• Save as draft — only admins see the poll, in the Polls list, where it stays editable until you publish it.
• Publish — the poll goes to the team the moment you save.
• Publish at a scheduled time — you set the Publish time, and the poll goes out by itself then. It has to fall before the poll’s expiry.

Send push notification when published decides whether a push goes out at that moment, whichever option you chose. In the Polls list a draft carries a Draft chip and a scheduled poll a Scheduled chip. While a poll is unpublished its 3-dot menu has no Live presentation, Close poll or Export — there is nothing to present, close or export yet. Publishing is one-way: once the poll is out, the draft and scheduling options are gone.

The Business extras

Four options on the same poll, each shown in place on plans below Business — locked, with what an upgrade would add:

• Several questions — up to ten, each with its own answer options, answered one at a time.
• Anonymous answers — nobody sees who answered what, admins included. The admin view shows counts only, and deliberately no list of who has or hasn’t answered.
• Live presentation — show the standing result on a big screen, live, from the poll’s 3-dot menu. Pick how often it refreshes and whether to keep the names off the screen; with several questions the presentation cycles through them as slides on an interval of your choosing, with a pause button and manual swiping — and it can start paused, so nothing moves until you press play. Prefer to stay in control? Choose Manual instead of an interval, and the slides only change when you swipe. What is projected follows the reader’s language like the rest of the app: the title, the questions and the answer options are translated, and the translate button in the app bar puts the whole screen back to what was written.
• Export — once the poll has closed, the result can be printed or shared as a PDF from the poll’s 3-dot menu.
• Prize draw — draw prizes among everyone who answered, from the same menu; it belongs to the prize-draw feature and is described with it under Prize draws. Not available on an anonymous poll, which promised its respondents that nobody would know who answered. A poll with a draw, run or scheduled, cannot be deleted until the draw is: deleting the poll offers to open the draw, where the winners and the team announcement are taken care of.

They can be combined freely: a single-question poll can be anonymous, and a ten-question one need not be.

Quick Quiz

A Quick Quiz is the one poll an ordinary member can write. It asks the team one question with a right answer — the same free-text competition an admin can build in the full form, reached in two taps instead of a dozen.

It is on by default for any team that has polls; an admin can close it again under Settings → Member features → Allow member Quick Quizzes.

Making one

From a team’s Agenda tab, tap the + and choose New Quick Quiz. From the home Agenda or Calendar, tap the +, choose New Quick Quiz, and pick which team it is for — only teams that allow them are listed.

The form asks for three things and fixes everything else:

• Question — the question itself, up to 500 characters. There is no separate title: the question is the title, so it is what the notification reads out and what the team’s poll list shows. A very long question is shortened for those two places only; the question itself is always shown in full.
• Picture — optional, and above the question in the form because that is where it appears in the quiz. The crop window is the shape the picture is shown in, so what you frame is what the team sees.
• Closes — tomorrow by default.
• Notify the team — off by default. Turn it on to push the quiz to everyone; leave it off and it waits on the agenda to be found.

A Quick Quiz always goes to the whole team, always names who answered, and goes out the moment you save it. There is no draft, no audience to choose and no event to link — that is what makes it quick. Each member can have three open in the same team at a time — the limit is per member, not per team.

Running one

Your own quiz shows you the answers instead of a ballot: you wrote the question, so there is nothing for you to submit. Answers arrive with a trophy beside each one, and Mark as correct picks the winner and closes the quiz on the spot. The 3-dot menu on the panel holds Close Quick Quiz, Edit Quick Quiz and Delete Quick Quiz — every row that stays on the quiz names it, rather than calling it a poll. Close ends the answering without picking a winner, which is what you want when nobody got it right: marking a wrong answer correct would be worse, and deleting throws every answer away. It is yours on the quiz you wrote, whether or not you administer the team. You can edit a quiz you wrote, and group admins can edit any quiz in their team — but only until somebody answers it. After that the question is settled: a quiz is its question, so rewriting it would leave the answers already given attached to something nobody was asked. Edit disappears at that point, on the panel and in the team’s poll list alike; delete it and ask again if you need to.

Edit opens the same short form, with Edit Quick Quiz in the bar.

An admin opening the quiz from the Polls screen gets the fuller menu: Copy Quick Quiz asks the same question again in a fresh quiz — it opens the short form filled in with the question and the picture, and a closing time of tomorrow rather than the one that has already passed. Close Quick Quiz is there too, alongside the live presentation, the export and the prize draw the poll screen offers on anything the team has run.

You are not counted among the people the quiz is waiting on. You wrote the question, so the app will not let you answer it — and the 0 of 1 answered line and the Not answered yet list leave you out accordingly.

Answering one

For everyone else: type an answer and send it. The field is then replaced by Your answer, with Change answer underneath — you can revise it for as long as the quiz is open.

Answering is also what opens the quiz to you. Once your answer is in you see everybody else’s, in the order they arrived; before that there is nothing to see, so nobody can read the answers without committing one first. A revised answer is treated as answered again: it takes the time you changed it, which moves it to the bottom of the list, and it is marked as changed. The winner is the one the quiz’s author marks correct, so a late copy of somebody else’s answer buys nothing.

A closed quiz then stays on the agenda until you dismiss it, rather than disappearing after a few days like an ordinary poll — everyone should get to see the question. The answer sits behind a Show answer tap, so you can test yourself against it first even if you never got round to answering — the list of everybody’s answers waits behind the same tap.

Answering

Polls appear on the Agenda — both on the home dashboard and on the team’s own page — right after announcements. The panel starts on the ballot: answer each question in turn — Next steps through them, and Submit on the last (or only) question sends everything in one go, landing you on the first question’s result. You can change your answers any time until the poll closes through the Change answers link on the result, and follow the See results link whenever the poll allows it.

The panel can be collapsed with a tap on its header, or dismissed entirely once you’re done with it. A dismissed poll comes back through Restore dismissed items in the screen’s 3-dot menu — and reappears by itself, marked Updated, if an admin edits it.

If a question’s picture won’t load, the frame says so and offers Retry. A question about a picture can’t be answered until it’s visible, so its answer options stay on screen but greyed out, and both Next and Submit stay disabled until the picture arrives — you don’t need to guess at a question you can’t see.

Closing and results

A poll closes on its own at its expiry time, or earlier through Close poll in its 3-dot menu (Close Quick Quiz on a quiz). The result then stays on the agenda for a few days so that everyone — including members who never answered — meets the outcome, before it retires to the admin’s poll history.

Admins open a poll from the Admin tab to see the full result: counts and shares per option, who chose what, and who hasn’t answered yet. On anonymous polls the names are withheld everywhere — the counts are all there is. On a competition this is also where the correct answer is marked, which closes the poll.

Editing

Details such as the title, description and expiry can be edited while a poll is open. Once the first vote is in, the questions, their answer types, the answer options (or slider range) and anonymity are locked — set them before sharing, or close the poll and run a new one — Copy poll gives you the same questions to start from. Result display and the picture are the exceptions: how a result is drawn, and what sits above the question, is presentation rather than content, so both stay editable for the whole life of the poll, and changing them disturbs nobody. Every other edit clears earlier dismissals, so the updated poll reaches the whole team again.